Pay rate ranges from $70000 to $85000 based on experience. Schedule:
Monday to Friday
Overview:
Precision Care Surgery Center is seeking a highly organized, experienced Business Office Manager to lead non-clinical operations at our ambulatory surgery center in East Setauket, NY.
This role requires strong financial acumen, administrative leadership, and a deep understanding of the ASC environment.
Office Operations:
Oversee daily operations of the business office, including admissions, intake, medical records, and credentialing.
Maintain accurate, up-to-date human resource and personnel files in compliance with state and federal regulations.
Coordinate and ensure compliance with HIPAA, OSHA, and AAAHC accreditation standards.
Maintain the surgery schedule in coordination with clinical staff to ensure efficiency and minimize cancellations or delays.
Ensure readiness for audits and inspections (e.g., CMS, DOH, insurance payers).
Handle patient-facing interactions, including registration, financial counseling, and payment collection.
Financial Management:
Oversee accounts payable and receivable, petty cash, purchase orders, and reconciliation processes.
Manage revenue cycle operations, including insurance verification, payment posting, and collections in collaboration with third-party billing.
Coordinate with third-party billing, accounting, and payroll providers to ensure accurate and timely reporting.
Demonstrate working knowledge of cash vs. accrual accounting and ability to interpret financial statements (P&L, balance sheets).
Review contracts and fee schedules with third-party payers for accuracy and reimbursement compliance.
Staff Oversight:
Supervise and mentor all non-clinical/business office personnel.
Lead hiring, onboarding, training, and retention strategies to ensure a high-performing team.
Conduct regular performance reviews and annual competency evaluations.
Maintain staff records, including licenses, health records, and continued education requirements.
Ensure coverage for business office roles during absences or staff turnover.
External Coordination:
Act as liaison with third-party payers, billing vendors, HR/payroll services, and regulatory bodies.
Collaborate closely with the Administrator and Director of Nursing to align business and clinical operations.
Monitor physician block utilization and provide reporting to support center optimization.
Coordinate with marketing or physician relations to support case volume growth and center visibility.
Assist in the implementation of new software, systems, or processes to support administrative efficiency.
Qualifications:
Bachelor's degree or higher in a related field is required.
Minimum 3 years of experience managing a medical or surgical office; ASC experience preferred.
Strong leadership, analytical, and interpersonal communication skills.
Expert understanding of Medicare Part B billing and healthcare financial processes.
Proficiency in accounts receivable/payable and month-end close procedures.
Solid grasp of cash and accrual accounting, with ability to read and analyze P&L and balance sheets.
Proficient in Microsoft Office (Excel, Word) and EMR/billing software platforms.
Knowledge of regulatory and compliance requirements relevant to ASC operations.
Benefits:
401(k) with employer matching
Health, dental, vision, and life insurance
Health savings & flexible spending accounts
Paid time off
Employee assistance program
